October 17, 2025 · 11 mins read
Santosh Kumar
In the modern digital tax system, all businesses that have been registered under GST should make sure that all ongoing transactions are transparent and accurate. It is also one of the most important procedures in this process to know how to check purchase bills in the GST portal. All goods or services purchased by a business from suppliers are recorded in purchase bills or, conversely, inward supply invoices. Checking on these bills is important as they have a direct impact on the Input Tax Credit (ITC) that you are entitled to claim when you are filing your GST returns.
The GST portal is a convenient mechanism through which the taxpayers can access and vet their purchase invoices online. By studying how to check purchase bills in the GST portal, the business can check quite easily whether its suppliers properly upload the invoices or not, whether there are any discrepancies, and whether the tax regulations are observed. This procedure not only assists in avoiding fines or loss of ITC but also contributes to the general financial transparency of the enterprise.
This paper shall present a step-by-step tutorial on the process of checking purchase bills in the GST portal, tips to follow, as well as the most typical mistakes and best practices to ease your process of managing GST.
The GST system requires that any kind of transaction between buyers and sellers be transparent and recorded correctly. This is the reason why all registered businesses should learn how to verify purchase bills in the GST portal on a regular basis. Checking the purchase bills will make sure that everything that is paid to your suppliers is a true invoice they received that is duly filed and recorded in your GST records. Failure to take this step might create severe financial mistakes and regulatory concerns.
One of the problems that businesses encounter is the receipt of the wrong invoices. This occurs when a supplier leaves the wrong description of details, including GSTIN, invoice number and taxable value. Knowing how to check purchase bills in the GST portal, businesses are able to self-correct such mismatches in a short time and report their returns. This will avoid any difference between the supplier GSTR-1 and your GSTR-2A or GSTR-2B, and avoid any unwarranted complexity in the reconciliation.
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Your Input Tax Credit cannot be claimed unless there is an accurate record of purchase. In case your supplier does not attach the proper invoice, you are likely to lose the ITC eligibility of such a transaction. Many purchase bills will be reflected in purchase accounts, learning how to check purchase bills in the GST portal will help you check on which purchase bills are recorded and claim the ITC only on valid and eligible purchase bills. This can be done to ensure the accuracy in filing taxes, and loss of money is avoided.
Frequently checking purchasing bills is also an assurance that your suppliers are in compliance and are operational under GST. It discourages them from filing returns on time and from completing transactions correctly. Checking purchase bills in the GST portal would help save your business against fraudulent/stagnant suppliers, ensure transparency and full GST compliance.
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The verbal procedure of purchase bills before the GST portal is one of the important tasks that any business needs to keep proper records and avail the correct amount of Input Tax Credit (ITC). The following is a step-by-step procedure that is easy to follow when checking purchase bills in the GST portal.
Go to the site of the official GST portal at gst.gov.in and log in with GSTIN, user name and password. Make sure that you have the required business GSTIN on which you wish to check purchase bills.
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Once logged in, select the correct period of financials in the Returns Dashboard. Either way, press GSTR-2A or GSTR-2B, which are automatically generated reports related to purchases. In these sections, all the inward supplies uploaded by your suppliers are shown.
1: GSTR-2A is dynamic and changes each time a supplier makes his/her GSTR-1.
2: GSTR-2B is fixed and gives a summary of eligible ITC within a given period.
3: Comparing both will help you to make sure that all invoices for purchases are properly reflected and to spot the discrepancies.
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The filtering options allow one to search invoices by supplier GSTIN, invoice number or date. This will allow individual verification of every purchase bill.
Comparison of cross-check GSTR-2A/2B against the purchase register. Fetch purchase bills in the form of downloads or screenshots to be used as records and for reconciliation.
In case any invoice is not received or not matched, call the supplier and amend the invoice in their GSTR-1. A timely response would provide proper ITC claims.
Other than accessing the GST portal directly, there are other possible ways of verifying purchase bills effectively. These solutions are applicable in the case of companies that have a high number of invoices and those with numerous GSTINs. The following are the essential ways to know how to check purchase bills in the GST portal:
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1: The GST offline tool is available on the official portal.
2: Bulk import of purchase and sales information.
3: Easily reconcile filter invoices by supplier, date or invoice number.
4: Before updating the portal, find the discrepancies or misplaced invoices offline.
1: GSPs are appointed carriers which offer secured access to GST information.
2: They provide automated reconciliation in GSTR-2A and GSTR-2B data.
3: Purchase bills can be more easily tracked and verified with the help of user-friendly dashboards.
4: Has been designed to suit those businesses that wish to have quicker and easier verification without the use of manual portal navigation.
1: The accounting and reconciliation software can be linked directly with the GST portal.
2: Automatically compares GSTR-2A or GSTR-2B data with your purchase register.
3: Brings out discrepancies and creates detailed reports.
4: Saves time and decreases errors in businesses that have bulky transactions.
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In the case of companies having a number of branches or GSTINs, it is even higher. That learning the process of checking purchase bills in the GST portal is essential to keep proper records and make a claim of the Input Tax Credit (ITC) properly. The handling of several GSTINs needs proper arrangement and regular check-up.
Different branches or business units can possess different GSTINs. To verify the purchase bills, log in to the portal of GST under each GSTIN separately and go through the GSTR-2A and GSTR-2B sections. This will make the verification of all the invoices for all entities.
GST compliance can be centralised through businesses appointing a specific team or a central dashboard that monitors purchase bills of all the branches. The fact that all the discrepancies, missing invoices, or mismatches can be identified rather quickly with the help of centralised monitoring and time and errors can be saved.
The purchase bill data in all GSTINs may be consolidated in an Excel spreadsheet or special accounting software. Businesses can easily reconcile invoices, filter by suppliers or branch, and keep track of their records by uploading or importing GST reports.
Checking of purchase bills is actually an important component in keeping accurate records of GST and running a business smoothly. Knowing how to verify purchase bills in the GST portal assists businesses to avoid mistakes, claim the Input Tax credit (ITC) and always be in line with the government rules. Through frequent inspection of purchase bills, companies may detect inappropriate invoices, omissions or inconsistencies in supplier reports before they cause issues when they submit GST returns.
Through the GST portal, GSTR-2A and GSTR-2B reports, one can have a clear picture of the entire inward supplies and thus, purchase bills can be reconciled easily. When a business has more than one GSTIN or branch, centralised monitoring can be done using Excel or accounting software, which would also be quite easy and efficient. Moreover, other tools such as GST Offline Tool, GSP platforms and third-party reconciliation software are more flexible and time-saving.
To sum up, the knowledge of how to check purchase bills in the GST portal is not only a compliance need but also a useful approach to providing financial accuracy and transparency. The risk of penalties and improper ITC claims, as well as simplifying the GST management process, can be decreased by using the proper procedures and best practices, which can be applied by businesses. Examples will include regular checking of purchase bills, as this builds trust with the suppliers and enhances overall functional efficiency.
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The simplest one is to log in to the GST portal, fill in the GSTIN, and go to the section of GSTR-2A or GSTR-2B. Such automatically generated reports include all of the inward supplies posted by your suppliers, and it is easy to check the purchase bills.
It is advisable to ensure that you check the purchase bills on a regular basis, say at the end of every month, before submitting your GST returns. Regular checking of the invoices makes sure the invoices are not inaccurate and assists in preventing mismatches, and this may influence the Input Tax Credit (ITC).
In case of missing an invoice, then call your supplier and make sure that he or she has submitted his or her GSTR-1. After uploading the bill by the supplier, it will be deposited in your GSTR-2A or GSTR-2B. This is an important step to make a claim on the ITC that is eligible.
Yes, however, you should have a centralised tracking. With the help of Excel or accounting software or a special dashboard, consolidating information of several GSTINs is made easier and monitoring purchase bills across the branches is less difficult.
Yes. You may either make use of the GST Offline Tool, GST Suvidha Providers (GSPs) or third-party reconciliation software. Such methods assist in automating it, reconciliation of invoices and detection of discrepancies, and do so effectively.
Purchases: The ability to check the purchase bill in the GST portal will help to ensure precision in the GST filing process, prevent loss of ITC, penalties, and compliance on the part of suppliers. Frequent surveillance enhances transparency and streamlines the general tax compliance mechanism.
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