October 28, 2025 · 11 mins read
Santosh Kumar
Under the Goods and Services Tax (GST) system, an authorised signatory is essential in acting on behalf of a business through the GST portal. This individual will file returns, answer notices, and go through all the legal procedures on behalf of the taxpayer. It will therefore be necessary to ensure that the information of the authorised signatory is precise at all times. In some cases, businesses would have to revise these details due to a change of management, resignation of a partner, or a new representative. It is thus required in such instances to know what to do to change the authorised signatory in GST appropriately via the official GST portal.
Critically, changing the authorised signatory in GST makes the business run smoothly and prevents legal and compliance problems. The government has come up with an easy way of updating or changing the signatory authorised by the taxpayers through an easy online procedure that does not require the taxpayer to go through a lot of hassle. Nevertheless, there is no step that one can skip without paying attention to some detail, be it the upload of accurate documents, DSC or EVC verification. This research paper elaborates on how to change an authorised signatory in GST, the documentation needed, the process to be undertaken in a systematic manner, and the pitfalls to be avoided in the process in order to make the up-change a success.
It is necessary to learn the legal framework of the change authorised signatory in the GST process in order to make sure that one does not face penalties through non-compliance with the law. The law of the Goods and Services Tax (GST) explains clearly the way and the time that such changes should be implemented. The essential legal requirements and steps according to the CGST Act, 2017 and the CGST Rules, 2017, are as stated below:
1: An authorised signatory change process is regulated by the rule under the CGST Rules, 2017, which is 19.
2: The rule specifies that when a change is made in the specifics of registration, including the signatory authorised to undertake the registration, such change should be updated within a period of 15 days as of the date of the change.
3: It makes all communication between the business and the GST department valid and recognised by the law.
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1: In order to change the authorised signatory in GST, the business has to submit an Application for Amendment of registration (GST REG-14) via the official GST portal.
2: This form enables changing of the non-core fields, including name, address and other details of the person to be signed by.
1: After the application has been received, a GST officer checks the application and verifies the information.
2: The Registration Certificate GST REG-06 is updated with the changes, provided the verification is successful.
3: The verification will also control authenticity and fraudulent representation.
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1: The change should be verified on the basis of Digital Signature Certificate (DSC), e-Sign, or Electronic Verification Code (EVC), which depends on the nature of the taxpayer (individual, company, or LLP).
2: This online confirmation process is compulsory in the field of security and legal validity.
1: Avoiding changing the signatory designated in the specified period of time can also result in either a lack of compliance and fines or delays in handling.
2: Hence, it is essential to appreciate the legal process of alteration of authorised signatory in GST in order to have seamless business operation.
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Change of an authorised signatory in GST is a very simple and important process to enterprises registered under GST. The portal of GST offers a convenient online way of updating or changing the current authorised signatory. The step-by-step instructions on how to amend an authorised signatory in GST should be performed in the portal as follows:
In the official GST site and so on – www.gst.gov.in Log in with your username and password. Make certain that you possess the credentials of an authorised signatory in place.
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Once logged in, go to Services under registration under services, Amendment of Registration Core Fields. This section enables you to update such information as authorised signatory, address and business information.
Select the tab of Authorised Signatory. You will find a list of existing signatories. Selecting the option of adding a new person or updating the existing information.
Enter the following information: name, designation, PAN, mobile number and email ID of the new authorised signatory. Additional documentation, such as the authorisation letter or board resolution.
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Once you have filled in the information, make a check by Digital Signature Certificate (DSC) or Electronic Verification Code (EVC). This is to guarantee the genuineness of the amendment.
On verification, then click on Submit. A status will be tracked by creating an Application Reference Number [ARN]. After you get the consent of the GST officer, your new information will be reflected in the GST registration certificate.
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In case your business requires the addition of another representative and, at the same time, you do not want to eliminate the one that currently exists, the GST portal provides an easy way to add a new authorised signatory and leave the existing one on the job. This comes in handy with firms that have multiple partners and directors or managers that attend to GST.
Follow these simple steps:
Make a login to register on the portal- Visit www.gst.gov.in. And enter with the credentials.
Go to Amendment Section - Choose: Services (Registration Amendment of Registration Non-Core Fields).
Authorised Signatory Tab - Click Authorised Signatory Tab in order to see who is already an Authorised Signatory.
Add New Signatory - Click on the Add New and enter the personal details of the new person, such as name, PAN, mobile number and email ID.
Upload Authorisation Proof Certificate - Hereby, additions are to be authorised by board resolution or letter of recommendation.
Checking and Submission - Authenticate by using DSC or EVC and file the application.
Upon approval, all old and new signatories will be active in the GST record. The inclusion of an additional signatory ensures that they are flexible and able to operate well in case one is not available to file the returns or answer the GST notices.
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After having filed the application to the various signatories in GST, it undergoes a formal scrutiny and authorisation procedure by the Department of GST. Knowing more about this process, you can monitor the state of things and prevent the waste of time.
1: Due to the fact that you initiate the amendment request with the help of Form GST REG-14, you receive an Application Reference Number (ARN).
2: This ARN assists you in assessing your applicant status through the gst portal.
1: Application, documents, and a letter of authorisation or resolutions that a new signatory has submitted are reviewed by a GST officer.
2: The officer verifies the validity of information like PAN, mobile number and email address.
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1: In case everything is fine, the officer accepts a change within 15 working days.
2: The officer has the ability to deny the application or seek some clarification in case of any mistakes or any missing documents.
1: After acceptance, a spring will be sent via SMS and email message informing the taxpayer about the change.
2: The new information is applicable in the GST Registration Certificate (Form GST REG-06).
The correct procedure will provide fast and easy approval when an authorised signatory change is implemented in GST.
Filling in the official signatory in GST is a very important compliance rule for all companies. It will be important to know how to change an authorised signatory in GST accurately, whether there is a change in management, or some other new partners, or resignation of some of the already existing representatives. Doing the changes on the GST portal in accordance with the prescribed procedure will make the changes legally binding and acceptable by the taxation authorities.
With the right procedures, including filing Form GST REG-14, authorising documents and checking by DSC or EVC, the business may easily replace an authorised signatory in GST without any delays and turn-downs. Ensuring uninterrupted correspondence with the GST department also means timely updation, which means avoiding compliance problems, fines, or misunderstandings with regard to filing returns.
In addition, keeping updated the official signatory details enhances transparency, accountability and effective flow of operations. Companies that have more than one signatory find it easy to conduct their GST without involving a particular individual.
In summary, a procedure insight, requirements, and proper paperwork, combined with pursuing the application, is the way to go in successfully changing an authorised signatory in GST. Efficient GST compliance and the seamless operation of business are not only a result of keeping the authorised signatory information updated, but also a strategic move.
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Any proprietor, partnership firm, LLP, or company can use the requested alteration of the authorised signatory in GST. It should be initiated by the current authorised signatory or the owner of a business.
This is done by filling in the form GST REG-14 on the GST portal. This form is applied to make amendments to registration information such as the signatory to registration.
Well, there is a GST portal where you can add an authorised signatory to the existing one, and that way, you can have more than one person to take care of the GST compliance.
A board resolution or an authorisation letter, PAN and Aadhaar of the new signatory and any other document of identity or addresses as demanded by the GST portal are needed.
The change has to be authenticated with the help of a Digital Signature Certificate (DSC), e-Sign, or Electronic Verification Code (EVC), according to the kind of taxpayer.
The GST officer usually assesses and approves the application in a period of 15 working days. The application status will be provided by giving you an ARN.
In case the document is not complete or the information is wrong, the GST officer may turn down the application. When this occurs, you need to rectify the mistakes and get it resubmitted to amend the authorised signatory in GST.
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