October 28, 2025 · 15 mins read
Santosh Kumar
One of the pillars of the taxation system of India is the Goods and Services Tax (GST) which makes indirect taxation easy for businesses. Any business registered has to be GST registered, with essential information such as the trade name. Your trade name is what your business customers, suppliers and even the government will see you. With time, the business might have to rebrand, expand or update its operations and hence changing the trade name in GST might be necessary.
A change of trade name in GST is not a cosmetic adjustment; it is to counter all the legal forms, invoices and GST returns with the appropriate business name. This will prevent the occurrence of discrepancies with possible compliance problems or misunderstandings with suppliers and taxation. It is thus important to learn how to change the trade name in GST in order to conduct business freely.
In this paper, we will give you a detailed instructional guide on how to update your trade name on the GST portal step-by-step. Pre-requisites, documents required, approval and usual issues that businesses experience during this will also be discussed. With the help of the right steps, it is possible to make sure your GST registration reflects your business correctly, being compliant and creating trust among the stakeholders.
The process of changing the trade name in GST records is not very complicated, provided that you follow the right procedure. The following is a basic step-by-step procedure on how to change the trade name in GST through the official portal:
You begin by going to the official site, which is www.gst.gov.in. Use your legitimate user name and password. On accessing your dashboard, make sure that you have your GSTIN active, and then you can continue with the change of trade name in the GST process.
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Once logged in, go to tabs and press the services tab. Then, go to the Registration/amendment of Registration ( Core Fields). This section would enable you to enter the relevant information, such as the name of the business or the trade.
The field concerning the existing trade name is found under the business details tab. Fill in with your new business name. Spelling and formatting - make sure that this name is spelt and formatted properly since this name will be a reflection in all documents involving GST.
It will take about half a minute to complete the application form. Check other information such as legal name, address and type of business. It is important to ensure that nothing is left out when filling in the form.
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Include legitimate supportive documents like the business registration certificate, the project PAN card or even the partnership deed that contains a reference to the new trade name.
After filling in all the details, press Submit. You will be issued with an Application Reference Number (ARN) on which your application can be tracked. On confirming your change of trade name successfully, the GST officer will elect your change of trade name in the GST application.
Applying to change the trade name in GST also requires the correct supporting pieces of documentation that will help you without any problems. The Goods and Services Tax portal will need valid and updated business records that will verify the authenticity of the new trade name.
The required documents to alter the trade name in the GST would be:
1: PAN Card of the client or owner of the business (where it is a sole business).
2: Evidence of business registration, e.g. a partnership deed, incorporation certificate or LLP agreement with a new trade name.
3: Box or tackle evidence of the major location of business, such as a lease, a utility bill, or a document of property ownership.
4: Permission to change the name has been granted by the board resolution or authorisation letter (in the case of companies or LLPs).
5: Photos and identities of the authorised signature (Aadhaar, PAN, or passport).
6: Most recent business license or registration certificate, if it exists.
Any documents uploaded have to be clear, legitimate and in PDF. The provision of the right documents would prevent rejection or delays in the approval process. After confirmation of this by the GST officer, your request to renew the trade name in GST will be duly registered in the official documents.
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After you have filled out an application to change the trade name in GST, the request is put under official check and approval by the GST department. This is because knowing how the approval process works enables you to monitor your application so that you do not incur unnecessary delays.
1: Once the application is entered, it is automatically sent by the jurisdictional GST officer.
2: This officer examines your form, documents uploaded and the rationale for the change of trade name in GST.
3: In case the information is accurate and it has been found to be identical to the official records, the officer grants approval.
4: Where there might be a discrepancy, then further clarification or documents can be demanded through the GST portal.
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1: Usually, it would be released within 7-15 working days following the submission date.
2: This schedule can be prolonged in case an officer has to gather more information or when there are some holidays or technical problems on the portal.
3: You will get signed on by email and SMS after your request to change the trade name in GST has been processed.
1: Log in to www.gst.gov.in and, selecting Services, click on Application status tracking.
2: Type in your ARN (Application Reference Number) to see what has been done so far in your application.
3: The system displays the applications that are either Pending to be processed, Approved, or Rejected.
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1: Upon approval, your updated GST Registration Certificate will be downloaded by going through the view/ download certificate section.
2: Your new certificate will show your new trade name in a respectable manner.
3: Store as a copy to be used in submitting future GST returns, invoices, and to keep up-to-date internet desk records.
This renders the approval process of changing the trade name in GST to be conducted efficiently and with accuracy.
There are numerous companies that develop over time and would like to work with more than one brand name. They do not have to change their existing name, but they can also come up with a new trade name in addition to an existing name in GST. It is a good strategy when brand identity has to be sustained and new business ventures are considered.
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1: In cases where the operation of a business involves more than one branch, division, or product line under a single GSTIN.
2: Organisations are releasing a new brand and retaining the old one.
3: Companies enter new markets or states where the unique trade name can be used in terms of local recognition.
4: Companies that engage in diverse services with diverse names, but that are one legal entity.
1: Enter the official GST portal - www.gst.gov.in.
2: Select the services, and then select Registration and Amendment of Registration(Core Fields).
3: Under the section of Business Details, there will be a field for Trade Name.
4: Write down the new trade name you are adding, making sure that they are spelt and correctly detailed.
5: Post supporting documents as to the need to add a new brand.
6: Once all fields have been completed, there will be a button called Submit at the end of the field set to produce an Application Reference Number (ARN).
7: The request will be verified by the GST officer, and he/she will approve the request.
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1: Business entity PAN card.
2: Evidence of business registration of the new brand name (MOA, partnership deed, business license).
3: Board approval of the additional name or authorisation letter.
4: Recently renewed address evidence and the ID of the authorised signatory.
Registering a new business or altering the existing name of a business in GST records is the task that you must complete to stay legally consistent and keep the brand environment intact. Regardless of whether you are rebranding, restructuring, or expanding your business, knowing how to change the trade name in GST will ensure that GST registration details abroad and the business identity will always be the same. A new trade name will be used to avoid compliance problems, confusion on the invoices and discrepancies in information during the audit or assessment.
It is a painless procedure to change the trade name in GST; it is an entirely online process, and it is free of charge on the official GST portal. Ink presenting legitimate documents, checking information, and informing about your application using the ARN, it is easy to change the name of your business or even create a new one without messing up your previous registration.
Having a consistent trade name in GST also enhances your business credibility among your suppliers, customers, and the tax people. It has a professional, transparent and trustworthy approach in all its financial transactions.
All business owners must know the right way of altering the trade name in GST or add a new trade name as and when it is necessary. Not only will it avoid punishments, but it will also make sure that your business identity is kept steady in all legal and financial platforms.
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As part of the Goods and Services Tax system in India, a trade name is the name a business uses in the marketplace that is widely recognised by customers. A trade name is distinct from the legal name of the company, which is the name that has been reported to government authorities on formal documents like incorporation certificates and/or Permanent Account Numbers (PAN).
For example, while a business may have a formal, registered company name, it may conduct its operations under a more common, memorable or recognizable brand name or trade name as indicated in the GST records.
In GST registration, trade names appear in registration records, invoices, tax documents, and all other method of communication with the public. Trade names allow customers and government agencies to easily identify businesses.
Although a business's legal name is used primarily for official and statutory purposes, the trade name is primarily used to develop a brand image or identity of that business.
Providing the correct trade name when registering with GST will help give an accurate picture of your business’s operations, allowing for greater transparency to avoid potential confusion in any transactions involving your business.
When businesses change their trade name due to rebranding, restructuring, or other circumstances there's a requirement to file an amendment to their GST registration to be compliant and continue to generate accurate tax records.
In the case of a business changing its trade name, address, contact info, or other key information, it may be necessary to update its GST registration. Such changes are made via an amendment request, which may take varying times to process according to what type of change is being requested and the verification process carried out by the governing body.
Once an amendment request has been made using the GST Portal, certain non-core amendments (such as changes to contact details) can be approved automatically or should be processed within several days.
If your request includes any possible core changes (trade name, trade legal name, legal form of the business, etc.), then the amendment will usually need to be approved by a tax officer, which will likely require 15 working days or more to process, subject to the completeness of the request and the supporting documentation provided.
The tax authorities may issue a notice to the applicant if additional information or clarification is required, and the applicant must respond in a timely manner to avoid the amendment being rejected. To obtain a faster processing time, it is important that businesses submit accurate applications with complete documentation and regularly check the status of the application using the GST portal, to ensure that their business records remain updated and compliant with GST.
While most services related to GST will be dealt with online, it's possible that some businesses will need the help of an offline means to change their trade name.
The main way to change the trade name is to file an amendment application on the GST portal. If an issue arises such as technical difficulty, no internet access or help needed, the taxpayer may contact the GST facilitation centre or an authorised help desk established by tax authorities.
In this instance, the taxpayer would go to a GST Seva Kendra or similar service centre where the officials will assist the taxpayer to file the amendment request and upload all of the required documentation. To support the application the taxpayer will have to provide their relevant details, identity proof and document supporting the trade name change.
Some jurisdictions also allow for the submission of a written request and/or supporting document to the appropriate tax office where online filing cannot be performed due to extenuating circumstances. The request, submitted to the tax officer, will be reviewed and the records updated accordingly.
Even when assistance is provided on an offline basis, all amendments will eventually be processed through the GST. Thus all businesses should keep their login credentials up to date and use the online portal whenever possible.
GST: You can easily change the trade name after registration by using the GST portal. All you have to do is log in, select Amendment of registration (Core Fields) and change the trade name preceded by Business details.
No, the government does not impose any administrative fee on the process. The process of transfer of trade name in GST is absolutely free in the event it is carried out via the GST portal. Nevertheless, it can also be paid as a small service fee to the professionals or consultants in case you use their assistance.
The GST officer normally approves and checks the application in 7-15 working days. After your request to change the trade name in GST is accepted, you will be notified by means of email and SMS.
No, your Goods and Services Tax Identification Number remains the same. Your business trade name is only updated in the GST records.
Yes, it is possible to have a new trade name and retain the first one in GST, assuming that your business is under one legal entity with many brands or spaces.
When you change your trade name in GST, once the approval application is received, log in to the GST portal, proceed to the View/Download Certificate, where you will receive the updated registration certificate with the new trade name.
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